FMBR EXECUTIVE FUNCTIONS

  1. Chairman of the Board
  2. Chief Operations Officer
  3. Director of Operations
  4. Program coordinator
  5. Web coordinator
  6. Marketing coordinator
  7. Meeting/workshop coordinator
  8. Financial manager
  9. Administrative support
  10. Communications coordinator
  11. Membership coordinator
  12. Database coordinator
  13. Mailing party coordinator

( one person might perform more that one function)
( one function may be split between two or more persons )
( May 12, 2010 )

Executive function/task breakdown for FMBR

  1. Chairman of the Board
    1. Arrange for and lead FMBR Board meetings
    2. Receive project proposals and coordinate their analysis and the disposition decision
    3. Conduct planning operations

  2. Chief Operations Officer
    1. Lead FMBR operations
    2. Arrange for FMBR member meetings and lead same
    3. Be a spokesman for FMBR
    4. Analyze project proposals

  3. Director of Operations
    1. Coordinate FMBR functional operations
    2. Direct day to day FMBR operations
    3. Analyze project proposals

  4. Program coordinator ( and committee)
    1. Chair ( or appoint chair ) program committee
    2. Plan for speakers
    3. Check on speaker’s equipment needs, and communicate these to meeting coordinator
    4. Introduce speakers and run or arrange for person to run the meeting
    5. Provide Communications Coordinator with publicity materials about meetings
    6. Arrange for and monitor video &/or audio taping of meetings

  5. Web coordinator
    1. Coordinate contents of FMBR web presence
    2. Acquire space for web FMBR presence
    3. Work with ISP of FMBR presence
    4. Coordinate entering material on website
    5. Maintain website
    6. Send email newsletters and newsletter web notices
    7. Send special emails as needed
    8. Monitor internet use ( statistics of use )

  6. Marketing coordinator
    1. Market FMBR products and tapes
    2. Develop marketing material for the World Wide Web
    3. Develop and solicit ads for the newsletter and other publications
    4. Make copies of tapes and reports
    5. Fill orders and bill for tapes and reports
    6. Respond to networking calls and letters
    7. Develope new business opportunities for FMBR

  7. Meeting/workshop coordinator ( and volunteers )

    1. Presenter coordination

    1. Coordinate with presenter and Board dates and time of workshop
    2. Discuss with presenter how time of workshop is to be broken up.
    3. Plan needed room setup with presenter
    4. Check with presenter re. any additional tools, white board, paper, pens, books, recording equipment

    2. Advertising coordination

    1. Plan, create and distribute advertising info re workshop
    2. Coordinate needed publicity, with Communications Coordinator, Web coordinator,& others as needed.

    3. Planning Coordination

    1. Sign up needed room space
    2. Get key
    3 Create sign-up sheet with participants info: address, phone #, email, membership info, payment amount and type(check, cash, paypal), how did they hear about us.

    4. Room Coordination

    1. Unlock and lock up meeting room
    2. Bring and/or setup audio/visual equipment as needed
    3. Setup and arrange chairs and tables as needed
    4. Create and put up and take down signs for meeting
    5. Create maps showing local convenient parking and restaurants
    6. Plan and set up table for presenters books, videos, etc.
    7. Sign participants in and collect any payments and necessary info
    8. Take down equipment and return room to original condition

    5. Refreshment coordination

    1. Plan refreshments, if any
    2. Arrange for setup and running of refreshment booth/table

    6. Assure maintenance and repair of FMBR equipment ( after observation of what was used)

    7. After each workshop, the Coordinator shall assure that a full report of income and expenses is made, along with comments on how the workshop went ( as an aid to future planning).

  8. Financial manager
    1. Process membership and subscription moneys
    2. At meetings arrange to
      1. Take payments at the door
      2. Pay for meeting room
    3. Workshops arrange to
      1. Receive workshop fees
      2. Pay for workshop facilities
      3. Pay workshop presenters
    4. Publications arrange to
      1. Obtain ‘box class’ postal permit
      2. Write check for printing needs
      3. Pay postal costs
    5. Manage grants moneys
    6. Submit FMBR federal tax forms
    7. File form for CA Domestic Nonprofit Corp.

  9. Administrative support
    1. Record minutes of FMBR Board and Member meetings
    2. Write such letters as needed ( speaker thank you letters, etc. )
    3. File copy of correspondence
    4. File copies of all publications
    5. Maintain historical records: written, tape, and photo
    6. Collect mail from PO Box and distribute

  10. Communications coordinator
    1. Get material for meeting announcement, from FMBR and outside organizations
    2. Newsletter
      1. Work with editorial writer(s), and receive editorial
      2. Compose newsletter
      3. “Type” and proof newsletter
    3. Create subscription request letters
    4. Printing
      1. Get additional envelopes printed as requested ( return and address )
      2. Have subscription request letters printed as required
      3. Transmit final formatted newsletter to printer
      4. Assure up all parts of printed jobs are taken to the mailing party
      5. Have subscription request letters printed using count supplied by Database coordinator
    5. Transmit printed newsletter to mailer
    6. Transmit final formatted newsletter to web coordinator

  11. Membership coordinator
    1. Respond to requests for information about FMBR
    2. Welcome new members and volunteers
    3. Arrange for, organize, and host social functions
      1. Christmas party
      2. Member summer potluck
      3. etc.

  12. Database coordinator
    1. Maintain database
    2. Enter data changes
    3. Supply entrance list for FMBR functions
    4. Supply membership lists/subscription lists/labels as needed
    5. Send mailing address list to labeling contractor
    6. purchase labels

  13. Mailing party coordinator
    1. Recruit volunteers for mailing party work
    2. Call volunteers for each mailing party
    3. Receive latest mailing lists and printed mailing labels
    4. Purchase labels, envelopes, stamps, etc.
    5. Get host home for mailing party
    6. Stuff envelopes as required
    7. Stamps first class items
    8. Label items to be mailed
    9. Take items to mail to the the Post Office and pay postage costs ( first class)

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